User Review( votes)
Did you know that Acumatica sells six different editions of their product, based on your specific needs?
For each edition, the modern consumption-based pricing has been designed to accommodate small growing businesses as well as enterprise customers.
- Subscription-based (most common) or traditional license options
- Includes unlimited users (except small business edition) so clients can involve everybody – including external users
- Pay for modules that you need to minimize costs
Acumatica allows companies to purchase vertically oriented bundles with functionality specific to that industry. Let’s review the six different editions, the key functionality and the type of companies that would be the best fit.
1. General Business Editions
The General Business Edition is for companies that deal with the core financial side of things. This edition includes Advanced Financials (General Ledger, Accounts Payable, Accounts Receivable, banking, tax, reporting, etc.), Business Process Monitoring & Automation, Multiple Currencies, and Consolidation.
Then you have the option to add other functionality a la carte, at an additional cost. For example, Intercompany Processing is helpful for an organization that has multiple accounting entities and financial firms as well as a holding company to process most of the payments. The intercompany module allows for better organization and communication between entities, leaving less room for error.
You can also add Deferred Revenue. Many times organizations don’t make or sell anything but need deferred revenue for the sale of contracts that are billed monthly but paid yearly. Another nice feature to add is Expense Management. No matter what type of organization you are, more than likely you have people in the field and expenses coming in.
With the General Business Edition, you can also add Fixed Assets, CRM, CRM Case Management, CRM Portals, Project Accounting/Job Cost Accounting, Order Management (Sales and Purchase Orders) and Inventory Control.
But there is also some functionality that cannot be added to the General Business Edition but is included in the specific industry editions.
2. Distribution Editions
Distribution Editions are ideal for wholesale and distribution companies that need integrated financials and inventory, as well as robust ERP functionality. Distribution Management is a Cloud ERP software that stands out as special because it helps companies manage their supply chain and logistic activities.
Many companies distribute products from various vendors. For example, imagine a distributor acquires three pieces from three different companies. Those pieces go into the same box and are sold together. The distributor needs a way to keep track of what item came from which company and how much stock is left of each item. That’s where the supply chain feature of Distribution Editions comes in.
It is worth noting that Distribution Edition comes with core financials, distribution modules, plus the ability to add Warehouse Management, which is not available in the General Business Edition.
3. Commerce Editions
Commerce Editions are ideal for Internet retailers that need integrated E-Commerce, advanced financial and inventory capabilities, and robust ERP functionality.
These editions are key to any organization that has a presence online, either in a B2C or B2B market. The eCommerce platform allows Acumatica to extend the ability of its customers, enabling them to interact in a way that makes the process more efficient. The ability to place orders, get them into the ERP system, and customize the presentation of those products, is simplified and streamlined.
BigCommerce integration is included, and Shopify and Magento Integration are optional.
4. Field Service Editions
Field Service Editions are ideal for companies that need to manage field service appointments, require advanced financial and inventory capabilities, and robust ERP functionality.
Many times a company is the manufacturer as well as the distributor. Additionally, they need the ability to service the product that they’ve sold to their customers. Field Service Editions allow companies to keep track of what product is on the customer’s site, when products will need to be serviced, and when a product they have distributed isn’t working properly.
Field Service Management helps organize and manage field service appointments. For example, an organization may have provided a warranty with their product, a routine contract, or neither. In each case, how the company handles the situation will be different. If they do not have a warranty or contract, then the company will have to give them an estimate to go fix that item in the field. They will also need to keep a detailed record of all service technicians. Organizations that are providing such services in the field would greatly benefit from field service editions.
Field Service Equipment Management and Service Contracts and Route Management (Limited availability) are available options.
5. Manufacturing Editions
Manufacturing Editions are ideal for companies that need to manage manufacturing processes.
Typically, this would be a company that is buying raw materials and putting them through a series of machine processes to create the product that they will eventually distribute. They may be concerned with MRP (material requirements planning), production scheduling, or have a highly engineered product that needs to go through the design process before it can actually be manufactured. Either way, there is a much tighter degree of control needed to create the end product. Manufacturing Editions can help with that.
In addition, a manufacturing company will typically need the help of distribution modules. Order Management (Sales and Purchase Orders) and Inventory Control are included. This is because once the product is manufactured, the company will more than likely be sending it to someone else. They will need to do purchasing and inventory control on a more detailed level because they aren’t only keeping track of the finished goods, but also all of the component items and need to know that they will have those component items on the shelf when they are needed again. So Manufacturing Editions is truly an asset to companies that are managing the entire manufacturing processes.
Bill of Materials (BOM), Materials Requirements Planning (MRP), and production management are included. Manufacturing Product Configurator, Manufacturing Estimating, Manufacturing Advanced Planning and Scheduling (APS) are optional.
6. Construction Editions
Construction Editions are ideal for construction companies that need to manage construction projects.
These organizations likely deal with multiple subcontractors on each project and need a way to keep track of various permits and negotiations. Imagine your company was going to build a house. You would be dealing with a plumbing subcontractor, an electrical subcontractor, a roofing subcontractor, and many more. Keeping an accurate record of retainage is important. Construction retainage, cost codes, and compliance are included in this edition. Retainage is essentially when a company says to the subcontractors, “We’re not going to pay you all your money just yet, we’re going to retain this until we know that you did the job correctly.” The percentage retained will vary with each subcontractor, but correctly managing the figures and keeping up with the financials is key, and Construction Editions provide the services needed to do so properly.
Construction Edition is the only edition that includes Project Accounting/Job Cost Accounting as part of the bundle.
Now, every Acumatica Edition can add the new Payroll Management functionality too.
Some Editions may not be available in all licensing and subscription models. Licenses for additional software that may be required to run Acumatica outside of the SaaS environment, such as Microsoft Windows Server and Microsoft SQL Server, are not included and would need to be purchased separately. However, they are not required when using Acumatica’s Cloud ERP Subscription SaaS Services.
Acumatica has done an exceptional job of providing editions that suit varying company needs. From meeting distribution challenges to organizing field service appointments, these editions can be the right fit for any company. In addition, Acumatica has bundled them in such a manner that you never feel stuck paying for applications you don’t need. Rather, you are able to add on the editions that meet your specific challenges, keeping your business running smoothly now, and into the future.
If you want to talk about which Acumatica Edition is the best fit for your company, CAL Business Solutions can help. Contact us at 860-485-0910 x4 or firstname.lastname@example.org
By George Mackiewicz, CAL Business Solutions, Acumatica, and Microsoft Dynamics GP Partner, www.calszone.com