4 Questions for Comparing Microsoft Dynamics GP vs. Acumatica Cloud ERP

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Businesses across the globe are turning to cloud-based ERP (Enterprise Resource Planning) solutions for increased mobility, functionality, and cost-efficiency. Are you in the planning stages of a move to the ERP Cloud and would like to compare Microsoft Dynamics GP vs. Acumatica Cloud ERP?

We can help you weigh your options by focusing on four specific questions concerning your ERP needs.

We’ve selected a series of questions to help you identify the pros and cons of Dynamics GP vs. Acumatica. We’d suggest that you consider carefully not only where your business is now, but also where you hope to take it in the future.

Question 1. Where do your teams work?

Microsoft Dynamics GP has long been an outstanding ERP provider for small and mid-sized businesses. It boasts robust financials, exceptional out-of-the-box functionality, and strong ISV (add-on) support. Dynamics GP is an on-premises ERP solution. It’s a great option if you work in your office as you’ve always done. But times have changed. The pandemic restrictions led many workers into the realm of remote working. And today’s on-the-go working atmosphere has many companies looking for a more mobile, flexible options. Are you sure you want to stick with an on-premises solution? True, Dynamics GP does provide some cloud options such as a SharePoint-driven cloud front-end and Azure cloud hosting. But these require additional licensing.

Acumatica Cloud ERP  is a true cloud solution. All of Acumatica’s functionality is available anytime and anywhere there is internet access. Access Acumatica through a standard browser without any additional software installation or additional software licensing. In practical terms, this means Acumatica can be easily and securely accessed by anyone at your company who needs to work in-office, remotely, or on the go. Cloud-based Acumatica will adapt to your business’s change and growth for years to come.

Question 2. Do your business processes require customizations?

Microsoft Dynamics GP is highly customizable and supports a broad range of ISV (add-on) products. Those options allow a high level of flexibility that empowers you to operate your organization precisely the way you want. However, each individual customization must be written in a proprietary code, which does not translate to the cloud. Imagine that down the road you want to move your Dynamics GP solution to Microsoft’s cloud solution, Microsoft Dynamics 365 Business Central. In that case, you will need to hire developers to rewrite all your customizations. That will be costly and time-consuming.

Acumatica Cloud ERP is also highly customizable and supports a broad range of ISV (add-on) solutions. The Acumatica Marketplace offers many out-of-the-box add-on solutions that are easy to install. But Acumatica also allows for additional cost-saving customizations written in an easy-to-use industry-standard programming language born in the cloud. You’ll save time and money as Acumatica grows with your business.

Question 3. Will you want to provide access to a greater number of users?

Microsoft Dynamics GP charges for per-user licensing. That has been the traditional billing method. However, this model often encourages a “license management” mindset, where management must carefully consider which employees get a license — and what type of license — to drive business operations forward. Restricted access because of financial considerations could result in extra work and reduced efficiency.

Acumatica Cloud ERP developed a new pricing model. Acumatica customers pay for resources used rather than for per-user licenses.  Acumatica owners can, at no extra cost, add as many users as they want: staff members, customers, vendors, partners, and anyone else.  Controlled cost encourages new hires and streamlines work processes. Also,  customers and vendors can access their information in a self-service portal. And managers can be assured that their teams will all have access to the critical information they need.

Question 4. What about training?

Microsoft Dynamics GP provides traditional training. Your Microsoft partner will train your team at the time of  implementation. However, post-implementation training for new employees will cost extra.

Acumatica Cloud ERP uses highly flexible and cost-effective training. Your employees will receive training at implementation as well as numerous free, on-demand training options such as:

  • The Open University lets you download a free copy of Acumatica for hands-on training whenever you need it.
  • The Acumatica Community offers a wealth of local resources your company can tap into across the U.S., as well as across global and international regions. With the Acumatica Community, wherever you are, there’s an Acumatica expert nearby who is available to assist you.
  • The Acumatica Help Portal is an Acumatica site where anyone can pose questions and get on-demand answers in an organized, easy-to-read knowledge base.

Understanding the differences between Microsoft Dynamics GP vs. Acumatica Cloud ERP is a starting point for deciding which solution will better meet the needs of your growing business now and in the future.


To learn more about the differences between Microsoft Dynamics GP vs. Acumatica Cloud ERP, contact our experts at Dynamic Tech Services.


Since 1996, Dynamic Tech Services, an Atlanta-based national Acumatica partner, has offered consulting and solutions that help clients get the most out of their critical business technologies. As one of the only firms in the world with multiple multi-year Acumatica MVPs (one of whom is a 6-time recipient), we’re the experts to trust for honest Acumatica information.








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