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( votes)When it comes to personal data protection and privacy, the cloud has been a boon for individuals and organizations alike. Cloud solutions have made it possible for individuals to store and access files from anywhere, at any time.
However, privacy concerns still abound, especially when it comes to business data.
When it comes to sensitive data — such as employee records, financial records, customer data, and other personally identifiable information (PII) — many enterprises are compelled by law to preserve and protect this data.
This data must be retained for a certain period of time in order to be used in any subsequent litigation or other proceedings.
On.premise vs. cloud archiving solutions
Many organizations have chosen to store this data on on-premise servers. And while these solutions may be effective, they come with a number of drawbacks.
- The cost of on-premise solutions is high. — On-premises solutions require an up-front investment, are costly to operate, and can require significant power to run. They also require staff to administer and maintain them.
- On-premises solutions are not easily scalable. — On-premises solutions tend to be relatively inflexible. This means that as an organization’s data needs grow, these solutions can grow with them. On-premises solutions also do not work well with distributed environments, which are present in most enterprises.
- On-premises solutions are not easily portable. — On-premises solutions tend to be tightly integrated with an organization’s existing infrastructure. This means that if an organization needs to change its IT environment, it will find it difficult to change its archive solution.
Benefits of cloud archiving solutions
Many enterprises are now moving their data to the cloud, specifically to cloud archiving solutions. Cloud archiving solutions provide a number of benefits.
Cloud archiving is cost-effective
As with any other cloud-based service, access to the cloud-based archive may be gained at any time, from any location, without the need for any specialized technology or software. Because of this, cloud-based archiving solutions eliminate the need for data center upkeep or equipment upgrades.
The bulk of cloud-based archiving systems provides endless storage, which translates to ultimate flexibility for each company’s particular demands, while yet being extremely cost-effective.
Cloud archiving offers greater flexibility
The degree to which a cloud-based system can enhance the administration of data is a crucial factor in how well archiving works. For a flexible, scalable solution to your data’s virtual storage needs, look no further than the cloud.
This service is often provided for a flat rate per mailbox, eliminating the need to continually update hardware or software in search of a solution that can keep up with the evolving needs of the business.
Cloud archiving simplifies eDiscovery
Managed services, such as cloud-based archiving, have been extremely helpful in the field of eDiscovery. When you archive data on the cloud, you don’t have to worry as much about its physical location or long-term survival.
Information is more securely backed up in the cloud, and the search and organizing features that are common in cloud-based archiving systems make it much easier to find relevant material during eDiscovery.
Cloud archiving offers multi-layered security
Information security requires efforts on three fronts: hardware, encryption, and software. When handled in-house, it can be difficult and expensive to ensure that all three layers of security are up-to-date and in accordance with current rules.
The security of cloud archiving solutions is comprehensive. The entire system is monitored 24 hours per day, 7 days per week. This monitoring is done using multiple layers of security. Additionally, cloud providers need to stay on top of the latest regulations and technology updates in order to ensure that their data is secure.
Cloud archiving offers continuous data protection
Information stored in the cloud can be automatically backed up to the cloud’s data center. This ensures that, if the main network fails, or if the main server fails, the information stored in the cloud will still remain intact and accessible.
In the event that your company’s main server fails, access to the archives on the cloud will be available. The archives may also be accessed from remote locations, so they are extremely useful for disaster recovery purposes.
Cloud archiving improves compliance
Cloud archiving solutions typically come with compliance features. These features include the ability to set access rights based on role or job function, the ability to categorize, track, and report on data usage, and the ability to set retention periods. This makes it easy to comply with regulatory guidelines.
Over to you
With all of the potential benefits that cloud archiving solutions offer, it’s no surprise that an increasing number of organizations are turning to cloud archiving solutions. But, while cloud archiving may be an effective solution to your organization’s data storage needs, it is important to choose a vendor that you know you can trust.
Cloud archiving solutions are always evolving, and the vendor you choose has to ensure that it’s keeping up with these changes. Choose a vendor that is continually innovating and investing in new solutions.
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