5 Recruitment Solutions to Solve Your Biggest Challenges

It’s no secret that the recruitment industry has undergone numerous changes and challenges due to the COVID-19 pandemic. We surveyed 2,000+ recruitment industry professionals as part of our 2021 Global Recruitment Insights & Data (GRID) Report to learn about the challenges they’re facing during the recruitment process and how they incorporate technology and other recruitment solutions into their workflow. 

When asked which part of the recruitment lifecycle is most challenging, responses range from candidate sourcing to back-office administration:

• Sourcing (30%)
• Gathering requirements from clients (16%)
• Screening/validating (15%)
• Onboarding (11%)
• Back-office admin (10%)

A lot goes into a single placement of a candidate: gathering client requirements, sourcing, screening, onboarding, back-office administration, and more. But which processes could use an overhaul? Respondents say sourcing is the most challenging part of the recruitment lifecycle. It’s also the process that recruitment professionals say they’re most likely to automate. 

With that said, read on for five recruitment solutions to help solve those challenges and improve your recruitment process and the candidate and client experience.

5 Recruitment Solutions to Solve Your Biggest Challenges

From the front office recruiting team to back-office administration, these recruitment solutions help tackle your biggest challenges when sourcing candidates, working with clients, onboarding candidates, and managing invoices. Utilizing these recruitment solutions can improve your team’s productivity, enhance the candidate and client experience, and set your business up for success in 2021.

Applicant Tracking System

A robust applicant tracking system (ATS) has the power to overhaul your entire recruitment operation into the most productive, profitable, and efficient business it can be. With proper implementation, they increase recruiter productivity, save time, and provide organization and structure for your business.

Recruitment agencies that use an applicant tracking system report more placements and less unproductive time than firms that don’t. Ninety-four percent of recruiting professionals say their applicant tracking system has positively impacted their hiring process.

With an ATS/CRM in place, you can more accurately track client requirements and increase the visibility of those requirements across your organization.

Resume Parsing

Resume parsing is the process by which a resume is automatically converted and imported into your ATS. Specific candidate information—name, email address, phone number—is imported from the resume file into fields within your ATS, allowing you to search quickly, filter, and access that specific information about a candidate in just a few clicks.

Most resume parsers operate by the user uploading the resume file into the parsing tool (some even feature a drag-and-drop interface) and confirming which fields or data the parser should import. Once these steps are complete, the candidate now exists as a record in the ATS.

Utilizing a resume parsing tool can streamline the candidate sourcing process and free up valuable hours and resources that recruiters can use for relationship-building activities and other revenue-generating initiatives.

Recruitment Automation

Recruiting automation is a vital tool in overcoming challenges with screening/validating candidates and sourcing by automating critical steps, improving your productivity, and freeing up time where you need it most. The sky’s the limit for what you can achieve, but here are some of the most common reasons recruitment agencies use automation:

• Reduce Busywork: Automate repetitive, often-forgotten tasks and ensure the right processes happen at the right time.
• Improve Data Accuracy: Identify inaccurate or incomplete records and automate various cleanup processes.
• Engage Your Audiences: Create high-touch experiences with candidates, clients, and contractors throughout the entire recruiting process.

Onboarding

Onboarding solutions provide a streamlined way to onboard candidates by offering firms control over the entire onboarding process through electronic document management and tracking. Their core functionality seeks to reduce the time-consuming and manual tasks that often accompany the onboarding process. Firms also use them to provide a positive candidate and client experience.

Staffing firms with onboarding software can send candidates to a customized online portal where candidates can electronically sign and submit new hire paperwork, eliminating the need for them to print, scan, fax, or make a last-minute trip to the office.

Candidates can also receive electronic reminders if forms are incomplete, ensuring that they enter their paperwork on time and have everything they need to begin a job or assignment.

Back Office

Invoicing or billing solutions automate the billing process to avoid errors and speed up the payment process. Their core function is to streamline and automate the process of attaching signed timesheets to invoices and emailing them to clients.

The most significant selling point of invoicing software is automating the creation and distribution of invoices. An excellent invoicing solution is entirely customizable to meet the often specific invoicing demands of any client. When an invoicing solution integrates with an ATS, firms can also report on client billing history or gross margins to make smarter decisions about where to invest client resources.

To learn more about how these recruitment solutions can help you overcome challenges in 2021 and beyond, subscribe to Bullhorn Content.